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  • UNIFORM CASE NUMBERS
  • CIRCUIT CIVIL, COUNTY CIVIL &/or SMALL CLAIMS CASES

    UNIFORM CASE NUMBERS

    Effective January 1, 2003, the Clerk's Office started using the Florida Supreme Court's mandated Uniform Case Number. This is a number that is twenty characters in length, with the first fourteen characters being formatted uniformly throughout the state. The last six digits of the number will be optional fields for the county to use. The local case number, which is currently assigned, will continue to be reflected on all cases and assignments will contain both a uniform case number and a reference number. The description below illustrates the format of the new Uniform Case Number.

      
      Example:  UCN:  522003CA000001
      
          County        Year       Court     Sequential
       Designation  Designation    Type        Number       Optional
       -----------  -----------    ------    ----------     --------
          52           2003          CA        000001       Last six digits are
                                                            optional by county.
      
      Court Type Designators:
      
      CF = Felony                        MM = Misdemeanor 
      DR = Domestic Relations/Family     MO = Municipal Ordinance
      CA = Circuit Civil                 CO = County Ordinance
      CP = Probate/Guardianship          CC = County Civil
      MH = Mental Health                 SC = Small Claims
      GA = Guardianship                  TR = Traffic Infractions
      CJ = Delinquency                   CT = Criminal Traffic
      DP = Dependency                    IN = Non-Criminal Infraction
      AP = Appeal from County Court 

    CIRCUIT CIVIL / COUNTY CIVIL / SMALL CLAIMS



    Frequently Asked Questions:

    1. WHAT KIND OF CASES ARE PROCESSED IN THE CIVIL DIVISION?
    2. ARE THERE ANY SPECIAL REQUIREMENTS FOR DOCUMENTS FILED?



    WHAT KIND OF CASES ARE PROCESSED IN THE CIVIL DIVISION?

    Circuit Civil cases are cases with claims in excess of $15,000.
    County Civil cases are cases with claims of more than $5,000, but less than $15,000.
    Small Claims cases are cases with claims of up to and including $5,000.

    ARE THERE ANY SPECIAL REQUIREMENTS FOR DOCUMENTS FILED?
    There are several requirements imposed by laws, rules, and orders which are summarized here.

    PLEADINGS/DOCUMENTS:

    • Attorney's Bar Number - required on all documents.
    • Attorney's SPN (System Person Number) - required on all documents.
    • Style of Orders/Pleadings - must be clearly titled so as to indicate the subject matter of the document.
    • Civil Cover Sheet - required at the time of initial complaint or petition or, in ancillary proceedings, when writ is issued or the pleading setting forth the claim of the party initiating the action is filed. Without a Civil Cover Sheet, all proceedings in the action will be abated until the cover sheet is filed.
    • Final Disposition Form - required to be filed by prevailing party along with Order of Judgment disposing of action.
    • Return of Transfers of Interests in Florida Real Property - required in order for a Certificate of Title to be recorded - must include a brief description of the property.

    SUBPOENAS:

    • Notice of Taking or Production of Documents - required to be filed, if applicable, when a party is seeking inspection and copying of any documents on things within the scope of RULE 1.350(a), Civil Rules of Procedure
    • Service Charges - Include Clerk's service charges for preparation and issuance of subpoena and sheriff's service fee if service by sheriff is requested. (Sheriff does not accept personal checks.)

    BONDS:

    • Cashier checks, money orders or cash required for all bonds posted with the Clerk EXCEPT for Non-Resident Cost Bonds which can be posted with a check from attorney's firm.
    • Surety Bonds - must be signed and sealed by a registered agent in the State of Florida. Bond amount must be double the amount listed in the complaint.
    • Surety bond approval - requires a service charge for approval on all bonds posted with the exception of Replevin and Receiver bonds.

    COURT REGISTRY:

    • Deposits - requested to be in form of cashier's check, money order or cash. Cashier checks and money orders to be made payable to: Clerk of the Circuit Court
    • Deposit Fee - required on each deposit in the court registry.


    FAX COPIES:

    • Available upon receipt of a verbal or written request if requestor has active, established deposit account with funds available.
    • Service Charge - required to be charged for all copies faxed and back-up copies mailed.
    • Pleadings - may be filed by fax, but original hard copy required to be deposited with or, mailed to the Clerk's Office.

    MISCELLANEOUS:

    • Publication - when required, provide name of newspaper to be used for publication.
    • Final Judgments Address - - include address of property from which person is being evicted - match address on Writs of Possession to address in Final Judgment Specify exact judgment or final order when requesting a lien for a case with more than one judgment or lien Provide Notice of Sale with judgment in mortgage foreclosure cases Multiple Case Numbers
    • Show all case numbers on all related pleadings
    • Provide sufficient copies of original pleadings or documents for each case file when multiple case numbers shown on the pleading or document

    MAIL:

    • Include self-addressed envelope with postage for return of copies
    • Designate applicable department in SEND TO address line on all mail
    • Include applicable case number on certified mail receipts sent in as proof of service

    DEPOSIT ACCOUNTS:
    A deposit account - a sum of money deposited in an account with the Clerk of the Circuit Court to cover filing fees, copy costs, recording costs, etc.

    A Deposit Account with the Clerk of the Circuit Court works in the same manner as a checking account. Funds are kept on deposit and each item charged is deducted from the account balance. Charges may not be made to your account unless there are sufficient funds.

    To open an account we require an 'Application for Deposit Account' form, available by clicking here or from any Clerk's Office location, be submitted with a minimum deposit of $50. Any future changes to the information on the application should be communicated online or in writing to "Clerk's Accounting" using the address below.

    Once the account is opened, you will be notified of your account number. You may charge any Clerk's fee or service charge against this account, but to prevent unauthorized use you will be required to provide your account number each time you charge.

    If any additional information is needed, please contact Clerk's Accounting, Deposit Account Section (727) 453-7656.

    Make your check payable to "Clerk of the Circuit Court" and mail with the application to:
    Ken Burke
    Clerk of the Circuit Court and Comptroller
    Clerk's Accounting Department
    315 Court Street Room 449
    Clearwater, FL 33756
    Attn: Deposit Account Section

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